Business Intelligence Reports for Every Learning Style
Get Your Point Across Using Excel Reports from BizNet
Have you ever felt like you can’t get your point across when you are presenting data to a group? Do some of your audience members struggle to understand important business findings? Company-wide meetings, annual shareholder meetings, investor meetings and the like may all include people who care deeply about the company’s success but may have difficulty getting the point of what you want to convey.
The next time you’re faced with such a challenge, consider using presentation techniques that address every learning style.
Learning Styles Defined
What are learning styles? According to educational theorists, individuals have a dominant and preferred method of acquiring and retaining new information. These learning styles include:
- Auditory: Auditory learners need to hear information to process it. They understand business intelligence most during your presentation, and retain information best when it is spoken aloud.
- Visual: Visual learners learn best by seeing information in charts, graphs, or other pictorial representations. These members of your audience will eagerly read your full report.
- Kinesthetic: Also called tactile learners, this group must handle the data in order to understand it. This can be accomplished through role plays, simulations, or even colorful anecdotes that help your audience grasp key points.
Great educators tap into these learning styles during lectures to help their students retain lessons. Managers known to be great communicators also incorporate the presentation techniques to address every learning style during business intelligence presentations so that every staff member can understand the importance of the data being shared.
Presentation Techniques that Work
To tap into different learning styles, it’s important to vary your presentation techniques. Standing in front of an audience and merely reading a report may be comfortable, but it’s a sure way to lose both your visual and kinesthetic learners. Likewise, emailing out a full copy of the company’s business intelligence report summary to key stakeholders and calling it a day also fails to address the needs of your auditory and kinesthetic learners.
Instead of dropping data on your team and hoping it sticks, try these three presentation methods. Each appeals to a different learning style. By adapting these to your data presentations, you’ll have a much better chance at ensuring that the crucial information in your presentation is understood and retained by your audience.
- Provide graphs, especially bar graphs, line graphs, and pie charts. These visual representations of business intelligence data are most easily understood by your visual learners.
- Stage a demonstration. To show that a technology investment will repay the company five-fold, ask someone in the audience for a dollar bill, and hand then back a $5 bill. Your kinesthetic or tactile learners will immediately grasp the concept in a deeper way than just stating the data aloud, which appeals only to the auditory learners in the group.
- Read key points from a summary document for your auditory learners, and include a Q and A session at the end of the presentation.
The next time you host a management meeting, try these techniques to share business intelligence data.
Effective Business Intelligence Reports
Visual representation of business data is easy with built-in Excel dashboards from BizNet Software. You can use pre-built charts and graphs or create your own. With this drag and drop software, you can build custom reports quickly. Because your data comes directly from your enterprise resource planning system, the reports are always up-to-date and accurate. When you share your reports, the data goes with it so it is easy to drill down and get in-depth information without having to reconnect.
If you would like to add powerful, visual reports to your presentations, contact Mindover Software for a quote for adding BizNet business intelligence solutions to your enterprise resource planning solution.